This guide provides essential guidance on the use of the Awards section of Portfolio
Analyser. More detailed guidance is available in the Portfolio
Analyser User Guidance [PDF, 3.46 MB]. Adobe Reader is required to open
this file, which you can download from the plug-ins page.
The Awards section of Portfolio Analyser provides facilities for the searching and
analysis of current and completed research projects, fellowships, studentships,
and training grants which are funded by the Biotechnology and Biological Sciences
Research Council through various awards. These awards are held at Universities,
the Institutes of BBSRC and other recognised research organisations in the United
The Awards section provides facilities to:
- define and execute a simple ‘quick’ or complex advanced search strategy
- retrieve a result set as a list of matching awards
- retrieve the details of a specific award
- retrieve the details of a specific investigator or supervisor
- analyse a result set using simple ‘summary’ or user defined ‘custom’ reports
- run pre-defined ‘standard’ reports
- export or download any required data, subject to acceptance of terms and conditions
The Awards section of Portfolio Analyser is updated weekly. Details of the current
update are provided on the home page of the system.
Portfolio Analyser uses Lucene text search technology. This supports wildcards,
Boolean and other operators to link and use query terms wherever these are employed
in defining a search strategy in the Awards or Publication sections of the system.
- A search query is broken into terms and operators
- A term may be a single word e.g. crop or a phrase consisting of a group
or words surrounded by double quotes e.g. "crop improvement"
- Automatic correction is not applied to any misspelled words
- Stemming is not applied to any terms
- Wildcards can be used within a term to broaden the scope of a search (see below)
- Multiple terms can be combined together using Boolean operators to form a more complex
query (see below)
- Boolean operators must be used as capitals i.e. OR, AND,
- Queries are not case sensitive
In search context, wildcards replace a single letter or a series of letters in order
to expand results.
Use the ? symbol to perform a single character wildcard search.
The single wildcard search looks for terms that match with the single character
Use the * symbol to carry out a multiple wildcard search and look for 0 or more
characters e.g. h*moglobin to return hemoglobin
or haemoglobin, tomato* to return tomato
Wildcard queries will not work when used:
- as the first character (prefix) of a search term e.g. *nanotechnology
- within a phrase query e.g. "gene sequenc*"
A search operator is an instruction that joins search terms to form a new, more
complex query. It enables you to look for several words at once by informing Lucene
how to link search terms. The most common search operators are the Boolean operators
(must be used as capitals i.e. AND, OR, NOT) and the use of double
quotes to specify an exact phrase or whole word. These allow the inclusion or exclusion
of documents from the search results.
Finds documents that contain at least one of the specified terms.
The OR operator links two terms and finds matching documents if
either of the terms exist in a document. The OR operator helps
you broaden your search by including synonyms or related terms. Note: OR
is the default operator. This means that if there is no Boolean operator between
two terms, the OR operator is used.
crop OR plant
Finds documents containing crop or plant, or both.
Finds documents that contain all of the specified terms.
Use the AND operator to search for documents in which all the terms
joined with the AND operator are present. Therefore, if 4 keywords
are joined with AND in a search, only documents containing all
4 keywords will be returned. On the other hand, a document that contains 3 of the
4 keywords will not be returned. The AND operator helps you narrow
your search. Their order is not important.
Be careful not to overuse the AND operator in a query; a search that is too
specific could overlook relevant results.
crop AND improvement AND farm
Finds documents containing all three terms.
Excludes the data fields or documents that contain the specified word.
Use the NOT operator to ignore documents that contain the specified
words. The NOT operator helps you narrow your search.
Note: The NOT operator cannot be used with just one term e.g. the
following search will return no results NOT crop
Be careful with the use of NOT as the attempt to narrow the search may be too
exclusive and eliminate relevant documents.
farm NOT crop
Finds documents that do not contain crop but contain farm.
Finds documents that contain the whole word or the exact phrase.
Quotation marks can also be used to search for an exact phrase.
Note: Exact phrase queries apply to groups of terms (words, numbers,
etc.), not single terms.
Finds documents containing this exact phrase.
In some cases, a relationship may exist between two or more awards, for example
when more than one award is part of the same research project. These associations,
where present, are highlighted within the details provided on each award.
An indicator of the purpose of the award. BBSRC awards support research and postgraduate
skills development. These are further subdivided within the Advanced Search into
the following categories:
Research Grants - research grants provide researchers with support to undertake
excellent scientific research in which the applicant(s) will be personally involved
and which will deliver academic, economic and societal impacts. Funding for projects
up to £2M is available through responsive mode. Larger programmes are funded through
special schemes. Further details of all current research funding schemes are available
in the Funding research section.
Institute Projects - research activity at BBSRC sponsored Institutes previously
supported via the Core Strategic Grant and now via Institute Strategic Programme
Fellowships - schemes which are supported by BBSRC to enable scientists to devote
their time to independent research and scholarships. Details of the current fellowship
schemes are provided in the Fellowships section.
Studentships - the term used for directly funded (not Training Grants) studentships
that provide an opportunity for graduates to receive one year’s Masters training
or three or four years PhD training in research, research methods and employment-related
Training Grants - funding for four-year PhD studentships and one-year Masters studentships
are now awarded to university departments and other organisations (not to students)
in the form of a Training Grant (TG) to allow institutions greater flexibility over
the duration of the award and the level of stipend offered. Departments and supervisors
then advertise for students. Training Grants are awarded under the Training Grant
Terms and Conditions which have been agreed across Research Councils and are available
as a download on the Studentships page.
Students - the term used to identify students funded by BBSRC Training Grants (TGs).
At least one award type must be selected to carry out a search of the Awards section
of the system.
An indicator of whether the award is active (i.e. current) or completed. Note that
Institute Projects are updated on an annual basis in July and may be shown as current
if they are active at any point during the current or forecast financial year.
At least one award status must be selected to carry out a search of the Awards section
of the system.
Expressed in UK pounds £, this is:
- Research grants, fellowships, training grants - the total actual amount awarded
to an Institution for the lifetime of the award
- Institute projects – the sum of the actual and currently planned spend (forecast
- Studentships – the sum of the average annual cost of each active year of the studentship
- Students - set to zero as these are funded via a Training Grant
BBSRC science programmes are administered via committees, each dealing with applications
for funding in the major areas of the council’s scientific remit. The committee
processing an award provides an indication of the nature of research or training
BBSRC occasionally reorganises its committees and therefore past awards may reflect
the structures in place at the time of issuing the award. See the
Research Committees section for details of the current committees and their
An award which has started and is active or a completed award awaiting financial
reconciliation or action.
A facility that allows the user to design a detailed report to analyse a set of
search results by defining what data columns should be included and their order.
The report provides subtotalling facilities and the ability to further drill down
to awards ‘sub’ list and the details of a specific award.
BBSRC operates a number of initiatives to encourage specific research or training
activity and / or that may have specific eligibility or application requirements,
or that have a specific focus e.g. knowledge transfer. Details of current and past
initiatives are available in the
Special Opportunities section.
Institutes of BBSRC
The institutes deliver innovative, world class bioscience research and training,
leading to wealth and job creation, generating high returns for the UK economy.
They have strong links with business, industry and the wider community, and support
The institutes’ research underpins key sections of the UK economy such as agriculture,
bioenergy, biotechnology, food and drink and pharmaceuticals. In addition, the institutes
maintain unique research facilities of national importance.
- The Institute for Animal Health (IAH) is a world-leading
centre of excellence for research into infectious diseases of farm animals, to advance
the knowledge of veterinary and medical science, and to enhance the sustainability
of livestock farming.
- The Babraham Institute undertakes innovative
biomedical research to discover the molecular mechanisms that underlie normal cellular
processes and functions, and how, over lifetime, their failure or abnormality may
lead to disease.
- The Institute of Biological, Environmental
and Rural Sciences (IBERS) is a world class research and education centre at
- The Institute of Food Research (IFR) is a world
leader in research into harnessing food for health and controlling food-related
- The John Innes Centre (JIC) contributes over
£170M annually to the UK economy and is an international centre of excellence in
plant science and microbiology.
- The Genome Analysis Centre (TGAC) is
a national genomics and bioinformatics centre which addresses problems in agriculture,
sustainable energy, food and nutrition, through novel approaches in genomics and
specialising in genomics technology, high throughput data analysis, advanced bioinformatics
- The Roslin Institute is a BBSRC institute
incorporated with the Royal (Dick) School of Veterinary Studies.
- Rothamsted Research is the largest agricultural
research centre in the UK.
BBSRC has a set of Council-wide strategic research priorities that are applicable
to the research grants portfolio. The current priorities were introduced in 2009
and therefore will only apply to awards from 2009 onwards.
The classification scheme used to categorise the nature of BBSRC’s research portfolio.
This classification has currently only been applied to awards active as at April
2008 onwards and therefore does not cover the full portfolio. More recent awards
may also still be awaiting classification and therefore the information should be
checked for updates.
Funding schemes operated by BBSRC to encourage specific research or training activity
and / or that may have specific eligibility or application requirements. The following
schemes are currently included:
- Industrial Partnership Awards (IPA) – science-led, responsive mode grants where
the industrial partner contributes in cash at least 10% of the full economic costs
of the project.
- International Partnering Awards – aim to set up partnership links between the UK
and overseas laboratories; to promote the exchange of scientists; to promote access
- Studentship (Not funded via Training Grant) - a directly funded studentship that
provides an opportunity for graduates to receive one year’s Masters training or
three or four years PhD training in research, research methods and employment-related
- Student (Funded via Training Grant) - funding for four-year PhD studentships and
one-year Masters studentships awarded directly to university departments and other
organisations to allow institutions greater flexibility over the duration of the
award and the level of stipend offered.
A predefined report on a specific aspect of BBSRC’s supported research and skills
A facility that allows the user to select one or up to three predefined simple reports
at any one time to analyse a set of search results. The reports provide the ability
to further drill down to awards ‘sub’ lists and the details of a specific award.
Portfolio Analyser data is based on a ‘calendar’ year.
All results tables in Portfolio Analyser provide a data sorting capability. Results
can be reordered by clicking the column heading to perform an ascending or descending
alphabetic or numeric sort, as appropriate.
Exporting data & Terms & Conditions of Use
The Awards System provides facilities to export data via a number of file formats
- Extensible Markup Language (XML)
- Microsoft Excel (XLS)
- Comma Separated Values (CSV)
- Portable Document Format (PDF)
Users must accept the terms and conditions (opens in new window) before
being permitted to proceed with an export.
Portfolio Analyser contains details of awards active as at 1997 to the present.
A small number of schemes covering support for international activities, innovation
and skills, and information on the individual studentship projects supported through
Training Grants are not currently available through this interface, but further
details will become available in the near future.
Some of the information held within Portfolio Analyser, particularly award titles,
abstracts, technical and impact summaries, is provided by applicants. BBSRC does
not accept responsibility for the accuracy of these statements.
A number of links within the system are to external websites over which BBSRC has
no control. We do not accept responsibility for the information contained on these