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Appendix A2.1

Travelling time

1. Definition and eligibility

1.1 "Travelling time" is defined as time spent on official travel outside of conditioned hours (see paragraph 3.1 in the main page of section A2) after deductions for home to workplace travel and sleeping time, if appropriate. Time spent on official travel within conditioned hours is counted as work, subject to any exceptions mentioned below.

1.2 These rules apply only to employees who do not hold self-managed hours contracts who do not receive any other form of payment for official travel outside conditioned hours. These rules do not apply to members of non-overtime grades.

1.3 These rules apply only to official travel within the area of Great Britain, Northern Ireland, the Channel Islands, the Isle of Man and the Irish Republic.

1.4 Permanent transfer

An employee can claim travelling time for their first journey to their new workplace if they have been permanently but not voluntarily transferred to a workplace which is far enough away from their old workplace to justify taking up residence at the new workplace.

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2. Compensation for travelling time

2.1 Basic rules

2.1.1 You may receive time off in lieu to compensate you for travelling time or you may receive payment instead at management discretion. Where payment is made it will be at plain-time rate as defined at paragraph 2.5 of appendix A7:1 definitions, irrespective of when the journey was undertaken.

2.1.2 You will not be paid for your travelling time if it adds up to less than 30 minutes in any one day. The total will be rounded down to the nearest quarter of an hour (e.g. a total of one hour 25 minutes will count as 1¼ hours travelling time).

2.2 Additional attendance

When payment is made for travelling time for additional attendance (as defined in paragraph 2.1.2 above) and if the attendance also qualifies for minimum call-out credit, payment will be whichever is the more favourable of:

  • travelling time, plus the reckoning of actual attendance for overtime
  • minimum call-out credit

2.3 Limit on payment

Payment for travelling time is normally made in full. However, where the journey is:

  • due to a temporary transfer to a new workplace and
  • you voluntarily travel daily to the new workplace rather than staying there overnight, and
  • the journey starts and ends at your home

There will be a limit on the amount which may be paid per day. The limit will be the appropriate daily rate of night subsistence/lodging allowance less deduction for fares or mileage allowance and any day subsistence paid. This limit will not apply if you stay overnight at the new workplace and return home only at the weekends.

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3. Basic calculation of travelling time

Subject to the exception for ‘additional attendance’ given below, only the time spent on an official journey outside conditioned hours, net of any deductions as per 3.1 below qualifies as travelling time.  Where the journey time (to and/or from the place visited) overlaps conditioned hours, travelling time will be calculated by adding the net journey time to the time spent working, and deducting a standard day from the total but see 3.1.2 below for flexible working hours.

3.1 Deductions from journey time - net journey time

3.1.1 Where you travel directly from home and/or return directly to your home, the time taken on the normal home-to-workplace and/or workplace-to-home journey will be deducted from the total journey time. Eight hours will also be deducted from the time spent on any journey during which a sleeping berth is occupied.

3.1.2 Employees on flexible working hours (FWH)

To calculate travelling time for employees who work under a FWH scheme:

  • take the total time away from home
  • deduct any net journey time, as above (where appropriate)
  • deduct the greater of the following:
    • the standard day plus the length of the meal break actually taken
    • the hours worked plus the meal break actually taken

3.1.3 Examples: the following situations may arise in practice:

  • If you work less than the conditioned hours for the day, but the aggregate of hours worked and net journey time amounts to more than the daily conditioned hours, only the excess hours will count as travelling time, e.g. if conditioned hours for the day are 8 hours, then a day consisting of 4 hours work and 7 hours travel will reckon as 8 conditioned hours and 3 hours travelling time
  • If you work less than the conditioned hours for the day and the aggregate of hours worked and net time spent journeying also amounts to less than conditioned hours, the day will reckon, as an overriding minimum, as if conditioned hours had been completed provided you were unable to attend for work following the official travel. For example, if conditioned hours for the day are 8 hours, and 3 hours are worked and 4 hours spent on official travel, it reckons as 8 hours worked (i.e. there will be no travelling time but you will be treated as having completed a full day's work)
  • If you work longer than the conditioned hours and also travels, the extra working hours will be added to your total weekly working hours and paid as overtime; the net journey time will qualify as travelling time.  No period of time will qualify as both overtime and travelling time. This paragraph does not apply to time spent in excess of conditioned hours on training, which does not attract any extra payment

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4. Additional attendance

Net journey time in respect of additional attendance outside normal hours (i.e. attendances other than regular roster commitments), will count as travelling time even if the time falls within conditioned hours, at weekends, or on bank, public or privilege holidays.

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5. Training courses

For the purposes of calculating travelling time when a training course day is less than a standard day, a standard day will be deemed to have been worked provided the training necessitates staying away from home and that the course hours are not more than one hour less per day than the standard day.

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6. Travel abroad

If a journey lies partly inside and partly outside the area given in 1.2 above, the journey time will be the time taken to go from home/work to the port of embarkation, and/or the time taken to return to home/work from the port at which you arrive back.

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Last updated 17/11/08
Amendment 55 - November 2008