Employment code:

Appendix A9.12

Asbestos Policy

1. Summary

We acknowledge the health hazards arising from exposure to asbestos and will protect employees and other people working on our sites from potential exposure, as far as is reasonably practicable. This will be achieved by ensuring all our sites are fully compliant with their duties under the Control of Asbestos Regulations www.opsi.gov.uk/si/si2006/20062739.htm and minimising exposure through the management of asbestos-containing materials in the workplace premises. Everyone who needs to know about the presence of asbestos will be informed. No one will be allowed to start work that could disturb asbestos unless the correct procedures are followed.

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2. Organisation and responsibilities

2.1 BBSRC Chief Executive

You are responsible for making sure that:

2.2 Institute Director

You are the duty holder for the management of asbestos issues within your establishment. You are responsible for:

2.3 Head of Estate, Engineering and/or Facilities

You are responsible for developing an asbestos management plan to minimise the risk presented by asbestos containing material on the premises, this will include:

2.4 Health and Safety advisors

You are responsible for:

2.5 Project planners for building and demolition work

Project planners for building and demolition work must ensure all asbestos issues are dealt with prior to beginning any project. You are responsible for:

2.6 Employees

You will be advised of your role and responsibilities regarding asbestos, what it means to you and how you can help with its management. Everyone has a responsibility for asbestos issues, including:

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3. Arrangements for managing asbestos in the workplace premises

3.1 A written plan

A written plan setting out the location of the asbestos-containing material, how the risk from this material will be managed and steps taken to put it into action will be prepared. The plan and the arrangements will be reviewed if the use of the building changes, work is carried out on the asbestos, if there is an incident or at regular intervals.

3.2 Control of access to asbestos-containing materials

Access to asbestos-containing materials in the premises will be controlled to prevent inadvertent disturbance of the material and the release of asbestos fibres. A plan or register showing the location of all asbestos-containing materials and presumed asbestos-containing materials will be made available. Systems will be put in place locally to ensure that anyone liable to disturb asbestos-containing materials is made aware of their location.

3.3 Monitoring and maintenance

The condition of all asbestos-containing materials or materials suspected of containing asbestos will be inspected at agreed intervals to ascertain that there has been no damage or deterioration. Where damage or deterioration is found, the asbestos-containing material will be reassessed and repaired or removed as appropriate.

3.4 Arrangements for controlling work on asbestos in the workplace premises

Any work on, or removal of, asbestos-containing materials will be controlled to ensure that adequate precautions are taken to prevent the release of asbestos fibres. Work with asbestos and asbestos-containing materials is to be carried out by a licensed contractor (licensed by the HSE) unless the work is exempted.

For certain work involving asbestos, such as demolition, construction work or work on removing asbestos or asbestos-containing materials from buildings, structures or installations, a plan of work (sometimes called the method statement), must be drawn up before work of any kind begins. Where such a plan of work is required, managers must ensure that it is compiled prior to the assessment as the information in the plan may influence estimates in the assessment. The plan should specify that, so far as is reasonably practicable, asbestos and/or asbestos-containing products are removed before any construction work begins (assuming that it is not possible to undertake the works in some other way, thus eliminating the need to disturb asbestos). The plan of work should include the following information:

Managers must ensure that a copy of the plan of work is notified to HSE before the start date of the projected work and 14 days prior to commencement of work. The detail of the method statement will be based on the HSE standard forms.

3.5 Selection and control of contractors to work on asbestos-containing materials

When contractors are engaged to work on the premises, adequate steps will be taken to ensure the contractors are competent and have sufficient skills and knowledge to do the job safely and without risk to health. Only contractors licensed by the HSE will be used for the removal of asbestos-containing materials, unless the work involves the removal of materials in which:

Contractors hired to carry out building or allied trade work that will involve minor work with asbestos must comply with the Control of Asbestos Regulations 2006.

3.6 Procedures for dealing with Health and Safety issues

If you were to raise a health and safety problem related to work with asbestos, we would:

Where a problem arises relating to the condition of asbestos-containing material on the premises or during work with an asbestos-containing material, you must:

3.7 Safe system of work

Asbestos is hazardous if asbestos fibres are inhaled. The formation of airborne asbestos fibres can be prevented if asbestos-containing materials in the premises are maintained in good condition and not damaged. This can be achieved if you:

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4. Reviews and audits

The implementation of this policy will be monitored through the Joint Health and Safety Committee.

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5. Related policies and procedures

This policy should be read in conjunction with:

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Last updated 03/11/10
Amendment 110 - November 2010