Appendix A8.2
Conditions applying when employees take annual leave
1. Authorisation
You must not take your annual leave without the prior permission of your line manager nor can you claim to take it at any particular period of the year as it is subject to the requirements of your work and needs of the organisation. However, you are encouraged to take your full leave allowance.
2. Employee is sick during or preceding annual leave
You may not take annual leave in lieu of sick absence or where absence is due to injury. If you fall sick during annual leave and furnish the appropriate certificates or doctor's statements, we will regard the period of sickness as sick absence and not annual leave, with pay at the appropriate sick absence pay rate.
Annual leave will be granted following a period of sick absence if you produce either a self certificate or statement by a qualified medical practitioner of fitness to return to work.
3. Public or privilege holiday occurs during annual leave
Where a Public Holiday or Privilege Leave day occurs during an absence on annual leave the holiday will not reckon against your annual leave allowance.
4. Annual leave when on full-time external training
If you undertake full-time external training on official duty terms you are allowed your normal annual leave allowances during vacation periods.
5. Taking leave in half days
You cannot take less than half a day's leave, or the equivalent of half a day’s leave in the case of shift workers. Half a day's leave involves attendance for half the net hours (i.e. excluding meal breaks) of the particular day.
6. Taking leave on saturday morning
Any Saturdays included in a continuous period of leave of four days or more will count as a whole day's leave for employees working a 5½ day week.
7. Debiting leave taken from the annual allowance
Annual leave is debited from your annual allowance as it is taken but special arrangements apply to the debiting of leave taken by shift workers – see appendix A8:4. Flexi-leave which you have accrued will not be debited from your annual leave entitlement.
Last updated 11/12/08
Amendment 58 - December 2008