Employment code:

Appendix A9.1

BBSRC Health and Safety policy

"Striving for excellence in Health and Safety management"

Health and Safety policy statement

We are fully committed to providing and maintaining a healthy and safe working environment for you, whether you are an employee, student, visitor, contractor or any other person who is affected by our activities. We regard the management of Health and Safety as an integral part of our objectives and a management priority. We require the same commitment from our partners and contractors.

We know that by applying current best practice in Health and Safety management we will reduce potential harm and risks to you. We regard compliance with current Health and Safety legislation as the absolute minimum standard acceptable.

Our commitment to you

Our overall performance is improved by the implementation of an effective Health and Safety policy. We do this by being committed to:

All our workers (including employees, students, contractors, etc) will have access to this policy statement and be informed of any changes. The policy is monitored on an annual basis to ensure that its aims are being met.

Your commitment

We expect you to cooperate on health, safety and welfare matters, take care of your own Health and Safety and that of others who may be affected by your actions. In particular by:

Professor Douglas Kell
November 2009

In addition to this policy statement are the key elements of our Health and Safety management system. These are:

Health and safety organisation and responsibilities
Communication and consultation on Health and Safety
Planning and implementing Health and Safety Measuring and reviewing our Health and Safety performance
Auditing Health and Safety

1. Health and safety organisation and responsibilities

This section of our policy identifies the individuals who are responsible for delivering our policy commitments.

1.1 Line Managers

If you are a line manager you will:

1.2 The BBSRC Council, Chief Executive and governing bodies

Our BBSRC Council is ultimately responsible for your health, safety and welfare. This responsibility is exercised on its behalf by the Chief Executive and is shared with the governing bodies of individual establishments.

1.3 Establishment Directors

Our Directors have delegated responsibility to ensure that adequate Health and Safety management is in place. They are accountable to Council through the Chief Executive and are also responsible to the Chair of their respective establishment governing body.

Directors cannot delegate or devolve this accountability, but in order to discharge their responsibilities effectively, they may delegate duties and authority to senior members of their management team. If you are a Director your responsibilities will include:

1.4 Director of Human Resources, BBSRC office

The Director of Human Resources is responsible for the functional aspects of Health and Safety. Responsibilities will include:

1.5 Local Health and Safety advisors
Directors must appoint an individual at each site to advise management on Health and Safety, including specialists where required e.g. biological safety, radiation protection. H&S advisers will have substantial knowledge and experience in Health and Safety matters and hold appropriate qualifications. In low risk establishments, Health and Safety Advisors will have or be working towards a NEBOSH National Certificate (or equivalent). In medium to high risks establishments, Health and Safety Advisors will have or be working towards a NEBOSH Diploma (or equivalent). Duties will be agreed, in writing, between the individual and the Director. If you are a local Health and Safety advisor your responsibilities are likely to include:

1.6 Trade Unions Health and Safety representatives

The Trade Union safety representatives are crucial in creating a positive Health and Safety culture. Responsibilities include:

2. Communicating and consulting on Health and Safety

We will provide effective communication and consulting channels in respect of your Health and Safety, to promote a collaborative approach.

2.1 Health and Safety committees

Health and Safety advisors and TUS representatives meet regularly to discuss the implementation of our Health and Safety policy. The committee provides a formal annual report to the Joint Negotiating and Consultative Committee (JNCC).

Employees and management discuss and resolve local Health and Safety issues at an establishment forum.

2.2 Local safe and healthy working policies

Each site will make detailed local arrangements, including procedures, policies, handbooks and/or guidance to ensure that this Health and Safety Policy is fully achieved. Copies of these will be made available to you via your Health and Safety advisor.

2.3 Training and information

If you are an employee, student, temporary worker, consultant or agency worker who works on our premises, you will be provided with Health and Safety induction information within a week of starting work. You will also be provided with training, information and instruction to deal with specific risks in the course of your work e.g. lone working, travelling safely and manual handling. Training needs unique to particular establishments or groups will be identified by the line manager, in conjunction with the Health and Safety Advisor, through the risk assessment process. In addition to this, If you are a manager, you will receive training in managing Health and Safety within your area of responsibility and the principles of risk assessment.

You will also receive regular refresher training from your establishment to ensure that you are able to carry out your duties safely.  Your establishment will keep a record of all Health and Safety training and monitor process.  We will also provide you with information about any changes to general Health and Safety rules, policy and practices.  If you have particular Health and Safety responsibilities, such as being a nominated First Aider, you will receive further regular training.

2.4 Advice and assistance

Information on Health and Safety can be found on your local notice boards, websites and in local policies. Your line is the first point of contact if you require assistance or have any concerns regarding Health and Safety matters. Local Health and Safety Advisers are also available to advise on any issues.

3. Planning and Implementing Health and Safety

Planning and implementing these plans are key to ensuring that our Health and Safety procedures really work in practice.

3.1 Health and Safety strategy

Each establishment will produce a Health and Safety strategy identifying priorities and setting key objectives. This should be reviewed on a regular basis.

3.2 Fire/Emergency evacuation procedure

All sites have arrangements in place to ensure your safe evacuation in the event of an emergency. A copy of the local procedures will be available on Health and Safety notice boards, websites, induction packs and from your Health and Safety advisor. You will receive regular training and emergency evacuation drills.

Trained fire marshals are appointed at each site to ensure your safety.

3.3 Risk assessment

Risk assessments will be undertaken by the relevant line manager and be reviewed by the Health and Safety advisor, to identify any hazards and to determine any precautions that need to be taken to safeguard you at work. A copy of these assessments will be provided to you.

3.4 First aid provision

There are fully trained First Aiders at all of our sites to help you. The First Aiders’ names and telephone numbers are available on the Health and Safety notice boards, websites, induction packs and other prominent places at each site.

3.5 Occupational health provision

Each establishment will make suitable occupational health arrangements to deal with the health risks you face. Details of the arrangements are available from your Health and Safety advisor, and are posted on the website, notice boards and are contained within your induction pack. You should ensure that any appropriate health surveillance is completed (as appropriate) for any major changes to your role.

3.6 Planning for contractors

When selecting contractors, you must ask them to include a method statement or a summary risk assessment as part of the tender. You must also give contractors clear instructions and information on Health and Safety issues.

3.7 Smoking

Smoking is prohibited within our premises, except in certain designated outside areas. Local procedures, which provide more information, exist at each site and should be followed.

3.8 Security

Your security and that of our premises is a high priority. Access to our premises will be under the supervision of each establishment. You must cooperate with any local policies and procedures.

3.9 Manual handling

We will take all reasonable steps to reduce Health and Safety risks to you from manual handling. We try to ensure that manual handling tasks that involve injury risks are avoided where reasonably practicable. Where it is not reasonably practicable to avoid these tasks a suitable and sufficient assessment of the risks will be undertaken and identified risks will be reduced to as low as is reasonably practicable. You will also be provided with adequate information, instruction, training and supervision regarding manual handling best practice. You will make proper use of any equipment and systems of work provided for your safety.

3.10 Shared accommodation

If you work in accommodation managed by others or share accommodation with other employers, we will:

If you work in premises shared with another employer and that employer's Health and Safety rules are adopted, we will ensure your Health and Safety is adequately safeguarded.

3.11 Workplace hazards

A number of workplace hazards have been identified as requiring separate procedures to help us to comply with good practice. These include, accident prevention, COSHH, working with biological agents, radiation protection, stress management, lone working, etc. They can be found at www.staff.bbsrc.ac.uk/hs/policy/Welcome.html (staff only).

3.12 Non-compliance

Any infringement of Health and Safety rules may result in appropriate disciplinary/punitive action.

4. Measuring and reviewing Health and Safety performance

It is essential to maintain and improve our Health and Safety performance. We need to know where we are, where we want to be and identify the differences and why. We will measure our performance by having both active monitoring (checking before things go wrong) and reactive monitoring (checking when things went wrong and why).

This can be achieved by the following:

4.1 Risk register

All establishments will produce a Risk Register identifying, analysing and managing risks and Hazards (including Health and Safety) you may encounter. Each risk is given a ranking with the highest priority risks clearly identified. Each establishment will consider ways in which each risk can be reduced and this is reviewed on a regular basis. From this document each establishment will be able to develop a contingency plan, which will provide them with the ability to speedily, smoothly and cost effectively respond to significant changes in the environment.

4.2 Inspections

Each site carries out routine programmed Health and Safety inspections. They provide a useful check before things go wrong. Among other things inspections consider:

4.3 Accident reporting and investigation

Definitions (source: Health and Safety executive)

You should report all accidents, even minor ones, to your line manager or Health and Safety advisor and see that they are properly recorded. You should also report near misses.

The Health and Safety advisor will review all accidents, near misses and occupational diseases and serious issues will be investigated. This is to find the root causes and introduce management action to prevent the incident recurring. The Health and Safety Advisers will analyse this data on a annual basis to see if there are any trends and consider what further action they could take.

We also report certain accidents and cases of ill health to the Health and Safety Executive under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR). The Health and Safety Advisor will complete form F2508 with your help and a copy will be sent to the Health and Safety team at BBSRC Office.

5. Auditing Health and Safety

Health and Safety Management Audits are used to check that our policy, organisation and systems are effective and relevant.We will use audit and review to improve our ability to manage risk, especially by:

Health and Safety audits are arranged by the BBSRC office Health and Safety team. Reports on these audits will be submitted to the Director of Human Resources, who will send them to the establishment Director and to the Chair of the respective governing body (where appropriate). These reports will be discussed at Joint Health and Safety advisors meetings. Each establishment should use these audits as management tools to find opportunities for improvement and develop action plans.

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Last updated 09/12/09
Amendment 86 - December 2009